British Airways invites parties of 10 or more to travel in groups. If you are 7 or more, you can book a group in Premium Economy or Business. The airline promises competitive rates for group bookings. You will find the rates lower than the published prices on the airline website. On British Airways, the process of booking a large group will depend on the route.
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In North America - Bookings can be made up to 44 days before departure.
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In UK & Ireland - Bookings can be made up to 12 weeks before departure.
The time limits for payment in North America and UK & Ireland are not the same. Our HolidayGlobes blog will go into the details of how group travel of British Airways works in North America and UK.
How Do I Book a Large Group Flight on British Airways?
Decide who will be the group leader among you. Also, you must have a fair idea of where and when you are going. The group leader must contact their Group Sales team directly by phone. Or, he or she can fill up and submit the online group booking form to receive a personalized quote and dedicated support. In UK, you can call the British Airways group travel phone number for booking a group within 7 days.
A toll-free number is available for passengers in North America. If you are not in North America or UK, you will have to contact the local British Airways office for booking a large group. Here are the rest of the steps to be followed while booking a large group.
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Approve the quote while it is still valid.
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Receive the payment instructions and group contract.
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Sign the group contract and pay the deposit to get a confirmation of seats.
Booking a group on bank holidays may not be possible and the working hours in Ireland and the rest of UK differ. You can visit or contact HolidayGlobes for details.
How Do Groups Work on British Airways?
Groups work differently in UK and North America. But British Airways group travel phone number is common to both. You will get it when you approve the quote. The option of payment in installments may not be available if you are too close to departure. In North America, you can pay in instalments if you book up to 44 days before departure.
In UK & Ireland, this option is available for group bookings of British Airways made up to 12 weeks before departure. The passengers' names have to be submitted everywhere after you have completed the booking. British Airways will need Advance Passenger Information, like passport and visa details of all members. You will have to submit these details to the travel agent if it is a third-party booking. Here are the major distinctions between how groups work in UK and North America.
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Full payment of the group booking - 8 weeks before departure or at the time of booking in UK & Ireland. In North America it is either 30 days before departure or at the time of booking.
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Submission of passenger details - 2 weeks before departure in UK & Ireland or at the time of booking. Passenger details can be submitted 30 days before departure or at the time of booking.
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Change of travel dates or upgrade to next travel class - You will have to pay an extra charge.
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Change of names - You will be able to change names before tickets have been issued. After the issuance, you will have to pay a charge.
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Payment - It can be made by telephone using one credit or debit card without incurring any additional surcharges.
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Seat selection - Groups will be given standard seats free of charge.
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Baggage - Everyone in the group will be entitled to 1 check-in bag of 23kg.
Deposits are non-refundable but you may be able to apply it for future group bookings on British Airways. For details on how deposits can be used when travel plans change, visit or contact HolidayGlobes.
